Printing Expenditure

Release date:
1 September 2017

You asked:

Please could you provide the following information with regards to your current printing expenditure :

  1. Current printing and photocopier contract details?

    a. Photocopiers/Multi Functional Devices (MFDs)?
    b. Printers
    c. Print room/reprographics

  2. Companies awarded?

    a. Photocopiers/MFDs
    b. Printers
    c. Print room/reprographics

  3. Length of contract/s and end dates?

    a. Photocopiers/MFDs
    b. Printers
    c. Print room/reprographics

  4. Number of devices?

    a. Photocopiers/MFDs
    b. Printers
    c. Print room/reprographics

  5. Annual print/copy volume

    a. Photocopiers/MFDs
    b. Printers
    c. Print room/reprographics

  6. Annual spend?

    a. Photocopiers/MFDs
    b. Printers
    c. Print room/reprographics

  7. Details on how these were procured. i.e. By Framework

    a. Procurement method
    b. If Framework, please state which one

  8. Do you have any print management software? If so, which software?

  9. Do they supply you with any scanning software (additional to the software native to the device)?

  10. What Document Management solution/s do you currently use within your organization?

  11. What PDF software do you pay for? And how many licenses do you pay for (an average per annum would be a good number here please)?

  12. What is the name of the person within your organization responsible for the MFDs and the contract, what is their title, and their email address please?

  13. How do you procure your print consumables/supplies?

  14. What is the annual spend on print consumables?

  15. Do you use a framework to procure consumables?

We said:

Table 1

Photocopier/MFDPrintersReprographics
CompanyLexmarkXeroxIn House
Length of contract3 + 1 + 135 years
End date11/30/179/30/183/30/20
Number of devices12533
Annual print/copy volume1,654,187/9,323,437N/AN/A
Annual spend£40k approx£60k approx£24k approx
How were they procuredFujitsu Flex Contract - Novated to ONSRM1599RM1599

Download this table Table 1

.xls (26.1 kB)

Table 2

Do you have any print management software?Pharons Blueprint
Do they supply you with scanning software?No
What Document Management solution do you currently use?Adobe Acrobat
What PDF software do you pay for?Adobe Acrobat
How do you procure your print consumables? Framework?Through the Managed Print contract with Lexmark

Download this table Table 2

.xls (17.9 kB)

Annual spend?

Printers and photocopiers are not accounted for separately. There were no capital purchases in 2016-17. £7.7k was incurred as depreciation in 2016/17.

£474k was spent on the Print room/Reprographics in 2016/17 A further £195k was spent on marketing and media involving external contractors.

What is the annual spend on print consumables?

£56k of the £474k spent within the print room/reprographics (Q6c) related to consumables .

The relevant team can be contacted at pu.projects@ons.gov.uk

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