You asked
Summary: We are interested in the systems you have in place to control and process employee spend.
Questions:
Have there been investigations relating to expense compliance in your department in the last 24 months?
If so, how many?
Do you have a clear expense policy in place at your department?
What has been your departments employee expenses spend over last two financial years?
Does your department have software in place that allows staff to book trips and submit expenses, or are they expected to book it by their own means?
We said
The UK Statistics Authority undertake regular compliance reviews which have resulted in five suspected cases relating to expenses compliance during the past twenty four months.
The Authority maintains a clear expense policy which is accessible to all staff.
The following table outlines the expenditure incurred during the financial years 2018 to 2019 and 2019 to 2020:
| Financial year 2018 to 2019 | Financial year 2019 to 2020 | |
|---|---|---|
| Expense claims entered in Fusion | £3,613,121.31 | £3,577,389.22 |
| Government procurement card T and S | £88,452.00 | £122,330.85 |
| Car hire costs | £1,925,189.55 | £1,962,788.58 |
| Corporate travel bookings | £3,002,824.93 | £3,211,976.83 |
| Total | £8,629,587.79 | £8,874,485.48 |
Download this table
.xls .csvEmployees enter expense claims using Oracle Fusion, the Authority's ERP system. Claims are reviewed and authorised within the ERP system by line manager prior to payment
The authority's travel and accommodation booking services are provided by Corporate Travel Management (CTM), employees are required to make travel arrangements using the portal introduced by Crown Commercial Services.