FOI Ref: FOI/2023/4757

You asked

I would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to the following contract: Provision of Goods and/or Services relating to Multi-functional Devices and Services.

The details required are:

  • What are the contractual performance KPI's for this contract?
  • Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages
  • Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date
  • Start date & duration of framework/contract?
  • Could you please provide a copy of the service/product specification given to all bidders for when this contract was last advertised?
  • Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
  • Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
  • Who is the senior officer (outside of procurement) responsible for this contract?

We said

Thank you for your enquiry.

Please see the following answers to your questions:

What are the contractual performance KPI's for this contract?

This was a lease agreement for 2 printers in our survey division. This is not a service delivery therefore no KPI's are included in the contract.

Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages

This was a direct award via the CCS RM3781 Provisions of Goods and/or Service relating to Multifunctional Devices and Services framework, Lot 2 Multifunctional Devices and Services, Managed Print Service and Print Audit Service. This framework has now expired.

Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date

The Total Fixed Annual Charges included in this contract are £135,279.00 per annum.

Start date & duration of framework/contract?

The contract start date is 1 September 2020 and the contract expiry date is 31 August 2025. The Lease Agreement period is 60 months.

Could you please provide a copy of the service/product specification given to all bidders for when this contract was last advertised?

As this was direct award for a specific printer no specification was issued.

Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?

No extension period was included in the contract. As this is a lease agreement, this will be reviewed at 60 months.

Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?

No decision has been made to date.

Who is the senior officer (outside of procurement) responsible for this contract?

This information constitutes personal data and is therefore exempt under Section 40(2) of the Freedom of Information Act 2000 (FOIA). We can be contacted via our enquiries team at sharedcustomercontactcentre@ons.gov.uk or by telephone on 0345 601 3034.